Admin Executive

Type: Administrative Support 

Role: Exe. Admin Assitant

Duty details: At Plant Information

Notice period: 60 days

Employee agreement: After 6months [1.2 years]

COMPANY PROVISION:

• YEARLY : 18 + 7 PAID LEAVES

• GRATUTITY : 5 YEARS

• BONUS: YEARLY PERFORMANCE

• Assets: Mobile

• NDA: Life-long

Key Result Areas (KRAs) for Administrative Assistant 

1. Attendance Management 

• Maintain accurate and complete attendance records for all employees (using company systems).

• Generate and print monthly employee attendance reports for security by the end of each month.

• Review and email attendance reports to accounts and relevant management on the 1st of each month.

2. Financial Transactions 

• Verify and record all petty cash transactions accurately into the petty cash sheet.

• Ensure all petty cash vouchers are signed by both purchaser and user.

• Maintain separate petty cash sheets for each month, with accurate recording of previous balance.

3. Document Management and Record Keeping 

• Update various documents and sheets as per deadlines:

  • PO Status (after dispatch and material received)

  • Outstanding Status

  • GST Details 

• Maintain organized filing systems for documents: (Locations specified in the list) 

  • Attendance (Desktop → Folder → Attendance)

  • Petty Cash (Desktop → Petty Cash)

  • PO Status & Outstanding Status (Desktop → Folder )

  • Proforma Invoice & Quotation (Desktop → Folder )

4. Material Management 

• Manage material procurement effectively:

  • Maintain stock levels and generate purchase orders for required items.

  • Utilize designated formats for purchase orders 

• Track material delivery schedules and follow up with vendors (using Desktop → Desktop running → Vendor Details).

5. Goods Received Note (GRN) Processing 

• Process GRNs upon material receipt:

  • Verify invoice date, rate, and quantity against purchase order details.

  • Ensure quality check by the Quality Engineer.

  • Obtain approval from the Plant Head.

  • Attach the GRN to the purchase bill.

6. Sales & Dispatch Management 

• Generate invoices and challans accurately following the specified steps.

• Prepare labor invoices for Thriam Polymers after relevant dispatches.

• Update dispatch details and PO status for relevant personnel after Legrand dispatches.

7. Monthly Responsibilities (Variable Weighting)

• Assist with salary disbursement tasks as instructed.

• Maintain and update stock statements (monthly updates & submissions).

• Manage courier deliveries of documents and bills to the Mumbai office (twice monthly).

• Verify, scan, and email received bills to the Mumbai office.

• Support with bank, CA, and GST office interactions (as needed).

• Participate in monthly meetings with staff and laborers support HR activity.

Note: Monthly Responsibilities" may vary depending on the current needs and priorities.

These KRAs provide a clear overview of the key areas the Administrative Assistant needs to focus on to ensure smooth administrative operations within Thriam

DAR FORMAT: HO will inform format and task list

Reporting:

• Daily Activity Report & Monthly report

• Weekly Track sheet PO activity

• Monthly documentation report

• Petty Cash report

• It is a Full Time Back Office / Data Entry job for candidates with 0 - 5 years of experience.

More about this Admin Executive job

1. What is the eligibility criteria to apply for this Admin Executive job?
   Ans: The candidate should be 12th Pass and above and above with 0 - 5 years of experience of experience
2. How much salary can I expect for this job role?
   Ans: You can expect a salary of ₹12000 - ₹18500 per month that depends on your interview. It's a Full Time job in Ahmednagar.
3. How many working days are there for this Admin Executive job?
   Ans: This Admin Executive job will have 6 working days.
4. Are there any charges applicable while applying or joining this Admin Executive job?
   Ans: No, there is no fee applicable for applying this Admin Executive job and during the employment with the company, i.e., THRIAM MOULDS AND DIES PRIVATE LIMITED.
5. Is it a work from home job?
   Ans: No, it’s not a work from home job and can't be done online.
6. How many openings are there for this Admin Executive role?
   Ans: There is an immediate opening of 2 Admin Executive at THRIAM MOULDS AND DIES PRIVATE LIMITED
7. Who can apply for this job?
   Ans: Only Female candidates can apply for this Back Office / Data Entry job.
8. What are the timings of this Admin Executive job?
   Ans: This Admin Executive job has 09:00 AM - 06:00 PM timing.