back office assistant performs administrative tasks to support a company's operations. They work behind the scenes to ensure that the business runs smoothly.
Responsibilities
Data entry: Input and manage data into databases and cloud networks
Document management: Sort, scan, photocopy, and file documents
Record keeping: Maintain records and ensure they are accurate and up to date
Communication: Answer phones, respond to emails, and take and deliver messages
Scheduling: Schedule appointments and meetings
Inventory management: Maintain office supply inventory and order new supplies
Equipment maintenance: Maintain office equipment and troubleshoot issues
Project management: Assist with project-related tasks such as ordering supplies and monitoring project timelines
Collaboration: Work with other departments to ensure seamless workflow
Skills and qualities
Strong organizational and time management skills
Attention to detail
Proficiency in MS Office
Analytical abilities and problem-solving skills
Excellent written and verbal communication skills
Computer literacy
Quick learning skills