Executive Assistant

Graduate and above

All genders

09:30 AM - 06:00 PM | 6 days working

1. Strategic Administrative Support:

Calendar Management: Maintain and optimize the Director’s schedule, prioritizing and coordinating appointments, meetings, and events.
Correspondence Handling: Draft, review, and manage emails, letters, and calls on behalf of the Director, ensuring prompt and professional communication.
Meeting Preparation: Prepare agendas, presentations, reports, and minutes for key meetings; follow up on actionable items to ensure timely completion.
2. Communication and Liaison:

Act as the first point of contact for the Director, managing interactions with internal teams, clients, and external stakeholders with professionalism.
Relay important messages, decisions, and updates to appropriate parties while ensuring alignment with the Director's priorities.
Build and maintain relationships across departments to facilitate smooth collaboration.
3. Task and Workflow Management:

Oversee task delegation, monitor progress on assigned projects, and provide reminders to ensure deadlines are met.
Proactively manage competing priorities, addressing urgent matters with minimal supervision.
4. Research and Insights:

Conduct in-depth research on specific topics, trends, or industries to support decision-making.
Provide actionable insights by analyzing and summarizing key information.
5. Travel and Event Coordination:

Plan and manage all aspects of travel, including itineraries, bookings, and visa arrangements.
Organize events, conferences, and meetings, ensuring attention to detail and flawless execution.
6. Confidentiality and Discretion:

Handle confidential information with utmost integrity and professionalism.
Manage personal and professional matters discreetly and efficiently.
7. Operational Efficiency:

Develop and maintain efficient systems for document storage, retrieval, and reporting.
Ensure the Director’s workspace, resources, and tools are optimized for productivity.
8. Special Projects:

Support the Director in managing high-impact projects by coordinating timelines, stakeholders, and deliverables.
Actively contribute to project success by taking ownership of specific tasks or initiatives.


Skills and Qualifications:

Mandatory Requirements:

Proven experience as a Personal Assistant, Executive Assistant, or in a similar capacity.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and modern collaboration tools.
Exceptional organizational and multitasking skills with a keen attention to detail.
Outstanding written and verbal communication abilities.
Ability to work independently, anticipate needs, and handle high-pressure situations gracefully.
age : 40+