Executive Assistant to Managing Director (MD)

Location: Ludhiana, Punjab

Job Type: Full-time

Reports To: Managing Director

Job Summary:

We are seeking a highly organized and proactive Executive Assistant (EA) to the Managing Director (MD) to provide comprehensive administrative and strategic support. The EA will act as a key liaison, managing schedules, communications, and critical tasks to enhance the MD’s productivity and efficiency.

Key Responsibilities:

1. Administrative & Executive Support:

• Manage the MD’s calendar, scheduling meetings, and prioritizing appointments.

• Handle travel arrangements, including flights, hotels, and itineraries.

• Prepare reports, presentations, and documents for internal and external meetings.

• Maintain confidentiality and discretion in handling sensitive business information.

• Coordinate board meetings, take minutes, and track action points.

2. Communication & Liaison:

• Serve as the first point of contact for the MD, screening calls and emails.

• Draft correspondence, emails, and memos on behalf of the MD.

• Liaise with internal teams, clients, and external stakeholders.

• Ensure timely follow-ups on key discussions and commitments.

3. Project Management & Strategy Support:

• Assist in research, data analysis, and preparation of strategic reports.

• Track project progress, deadlines, and deliverables.

• Support decision-making by gathering relevant information and insights.

4. Office & Team Coordination:

• Organize internal events, conferences, and business functions.

• Ensure smooth office operations in collaboration with the administration team.

• Maintain records, files, and databases in an organized manner.

5. Personal Assistance (If Required):

• Handle some personal tasks for the MD, such as personal appointments and reservations.

• Assist with personal travel and event coordination.

Qualifications & Skills:

• Education: Bachelor’s degree in Business Administration, Management, or a related field.

• Experience: 5+ years of experience as an Executive Assistant, preferably supporting senior executives.

• Technical Skills: Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook), Google Suite, and project management tools.

• Soft Skills:

  • Strong organizational and multitasking abilities.

  • Excellent communication (verbal & written) and interpersonal skills.

  • High level of discretion, professionalism, and attention to detail.

  • Ability to work under pressure and meet tight deadlines.

  • Problem-solving mindset with a proactive approach.

• It is a Full Time Back Office / Data Entry job for candidates with 2 - 4 years of experience.

More about this Executive Assistant job

1. What is the eligibility criteria to apply for this Executive Assistant job?
   Ans: The candidate should be Graduate and above and above with 2 - 4 years of experience of experience
2. How much salary can I expect for this job role?
   Ans: You can expect a salary of ₹12000 - ₹20000 per month that depends on your interview. It's a Full Time job in Ludhiana.
3. How many working days are there for this Executive Assistant job?
   Ans: This Executive Assistant job will have 6 working days.
4. Are there any charges applicable while applying or joining this Executive Assistant job?
   Ans: No, there is no fee applicable for applying this Executive Assistant job and during the employment with the company, i.e., KIRAN ENTERPRISES.
5. Is it a work from home job?
   Ans: No, it’s not a work from home job and can't be done online.
6. How many openings are there for this Executive Assistant role?
   Ans: There is an immediate opening of 1 Executive Assistant at KIRAN ENTERPRISES
7. Who can apply for this job?
   Ans: Only Male candidates can apply for this Back Office / Data Entry job.
8. What are the timings of this Executive Assistant job?
   Ans: This Executive Assistant job has 09:30 AM - 06:30 PM timing.