Executive Assistant

Manage the MD office’s Calendar, scheduling meetings and appointments.

Ensure preparedness for Online / Offsite meetings by effective coordination with attendees and stakeholders

Ensure Online / Offline Meeting decorums and protocols are in place (Technical support / Stationery / Refreshments etc.)

Coordinate for travel arrangements and itineraries, including booking flights, accommodations and transportation.

Communication:

Serve as the primary point of contact between the executive and internal/external stakeholders.

Draft, edit, and proofread correspondence and office communications.

Maintain and circulate Minutes of the Meetings to the attendees and stakeholders.

Task Management:

Set priorities and agendas of MD and schedule tasks and calendar accordingly

Maintain a Tracker of all the tasks assigned to the key stakeholders by the MD’s office

Follow up regularly on open tasks to ensure timely completion

Escalate open tasks beyond the committed Turn around Time (TAT)

Prioritizing and managing multiple responsibilities simultaneously.

Utilize organizational tools and techniques to streamline workflows and enhance productivity.

Event Planning Coordination:

Plan and coordinate Executive Meetings and Team meetings

Plan and coordinate Channel Partner Meetings, Events, and Exhibitions

Plan and coordinate for informal and Off-site gatherings

Plan and coordinate for “ Reward and Recognition “ programs, Townhall Meetings jointly with HR

Handle logistics, including catering, venue selection, and equipment setup for all the above meetings.

Relationship Management :

Exchange Festive greetings and gifts with B2B Channel Partners

Exchange Festive greetings and gifts for Employees

Corporate Gifting and Communications

QUALIFICATION

Graduation / Bachelors in any field

Certification in Executive Management / Family Office Management (preferred)

Proficiency in MS Office (Word, Excel and Powerpoint)

EXPERIENCE

Minimum 3 years of experience in handling MD’s / CEO’s office.

SKILLS

Highly organized and proactive

Strong Problem Solving skills

Good and Cordial communication skills (written and verbal)

Strong attention to detail

Ability to prioritize tasks and manage time effectively.

Discretion and confidentiality in handling sensitive information.

More about this Executive Assistant job

1. What is the eligibility criteria to apply for this Executive Assistant job?
   Ans: The candidate should be Graduate and above and above with 6 months - 3 years of experience of experience
2. How much salary can I expect for this job role?
   Ans: You can expect a salary of ₹20000 - ₹40000 per month that depends on your interview. It's a Full Time job in Mumbai.
3. How many working days are there for this Executive Assistant job?
   Ans: This Executive Assistant job will have 6 working days.
4. Are there any charges applicable while applying or joining this Executive Assistant job?
   Ans: No, there is no fee applicable for applying this Executive Assistant job and during the employment with the company, i.e., LAFIT LIGHTING SOLUTIONS LLP.
5. Is it a work from home job?
   Ans: No, it’s not a work from home job and can't be done online.
6. How many openings are there for this Executive Assistant role?
   Ans: There is an immediate opening of 1 Executive Assistant at LAFIT LIGHTING SOLUTIONS LLP
7. Who can apply for this job?
   Ans: Both Male and Female candidates can apply for this Back Office / Data Entry job.
8. What are the timings of this Executive Assistant job?
   Ans: This Executive Assistant job has 10:00 AM - 06:00 PM timing.