Key Responsibilities:
• Match supplier invoices against corresponding Purchase Orders in the Client Data Management system, ensuring accuracy and timely reconciliation.
• Identify and escalate invoices that cannot be matched in Client Data Management System; ensure they are routed appropriately from Accounts Payable to Purchasing for resolution.
• Support the development and implementation of a standardized process for organizing and filing contracts and agreements within the Purchasing department.
• Collaborate with internal teams (e.g., Accounts Payable, Purchasing, and Supply Chain Operations) to resolve discrepancies and maintain compliance with organizational policies.
• Maintain detailed records of all invoice and contract activities, ensuring full audit readiness.
• Provide regular updates and reports on pending invoice issues and contract management status.
• Participate in client meetings (Zoom/video calls, chat, or email) as needed for clarification or escalation of supply chain-related matters.
Required Skills and Qualifications:
• Bachelor's degree in Business Administration, Supply Chain Management, Accounting, or a related field preferred.
• Strong understanding of invoice reconciliation and purchase order processes.
• Proficiency in Microsoft Excel (basic level) for data analysis and reconciliation tasks.
• Strong aptitude for calculation, reconciliation, and problem-solving.
• Excellent written and verbal communication skills in English (Basic and Advanced level); ability to interact professionally with clients via email, chat, and virtual meetings.
• Familiarity with ERP systems.
• Strong attention to detail and organizational skills.
• Ability to work independently and collaboratively.
• Prior experience in healthcare or a supply chain setting is an added advantage.
Assessment Criteria:
• English Proficiency Test (Basic & Advanced) – To assess verbal and written communication skills.
• Excel Test (Basic Level) – To evaluate data handling, formatting, and reconciliation ability.
• Aptitude Test – To assess logical reasoning, numerical ability, and reconciliation skills.
Employment Type: Full-Time | Night Shift