Prepare, review, edit, and format project documents (plans, reports, manuals, proposals, contracts, meeting minutes, etc.).
Maintain an organized and up-to-date document control system (physical and digital).
Ensure version control and proper naming conventions for all documents.
Archive and retrieve documents as needed for audits or reference.
Ensure all project documentation complies with company policies, industry standards, and regulatory requirements.
Conduct periodic audits to verify document accuracy and completeness.
Assist in preparing documentation for internal/external audits.
Work closely with project managers, engineers, and stakeholders to gather necessary documentation.
Distribute documents to relevant team members and ensure proper approvals are obtained.
Maintain a log of document submissions, approvals, and revisions.
Identify opportunities to streamline documentation processes.
Implement best practices for document management and efficiency.
Train team members on documentation standards and tools.
Generate reports on documentation status, updates, and compliance.
Maintain records of project milestones, changes, and approvals.
Support the preparation of project closure reports.