1. Customer Interaction and Communication:
Greeting and assisting customers: Providing a positive and professional first impression.
Listening to and understanding customer needs and concerns: Accurately documenting service requests and identifying potential issues.
Explaining service options and costs: Clearly and concisely communicating repair procedures, estimated costs, and available service packages.
Managing customer expectations: Providing realistic timelines for repairs and keeping customers informed about progress.
Handling customer inquiries and complaints: Addressing concerns professionally and efficiently.
2. Service Planning and Coordination:
Analyzing vehicle issues:
Collaborating with mechanics and technicians to diagnose problems and develop appropriate repair plans.
Creating and managing service orders:
Accurately documenting all service work, including parts needed and labor hours.
Scheduling appointments and managing service workflow:
Coordinating with the service department to ensure efficient scheduling and timely completion of repairs.
Verifying repairs and parts:
Ensuring that work is completed according to manufacturer and dealership standards.
3. Sales and Upselling:
Identifying and recommending additional services: Suggesting preventative maintenance, warranty extensions, or other service options.
Promoting dealership specials and packages: Offering customers opportunities to save on services.
Closing the sale: Secure customer commitment to recommended repairs and services.
4. Other Responsibilities:
Managing paperwork and documentation:
Maintaining accurate records of all service work, parts used, and customer interactions.
Staying informed about industry trends and best practices:
Keeping up-to-date on new technologies, repair procedures, and customer service standards.
Collaborating with other departments:
Working with sales, parts, and finance to provide a seamless customer