Tender Management:
Coordinate the entire tender process, from identifying tender opportunities to submission.
Review and analyze tender documents to ensure compliance with all requirements.
Prepare and submit tenders in a timely manner, ensuring all documents are accurate and complete.
Assist in the preparation of pricing models and cost estimates for tender submissions.
Bid Preparation:
Collaborate with various departments (such as legal, finance, technical, and operations) to collect and consolidate the required information for the tender submissions.
Draft and format tender documents, ensuring alignment with company policies and client specifications.
Develop compelling and persuasive proposals that address the client’s requirements and showcase the company's strengths.
Stakeholder Communication:
Maintain relationships with clients, vendors, and suppliers to support the tender process.
Address any queries from clients or stakeholders related to tenders.
Follow up on submitted tenders and provide any necessary clarifications or updates.
Market Research:
Conduct market research to identify new tendering opportunities and market trends.
Monitor relevant websites and platforms for tender notifications and updates.
Document Management:
Maintain accurate and organized records of all tenders, including submission deadlines and results.
Ensure all tender documents are stored according to company guidelines and are easily accessible.
Compliance and Risk Management:
Ensure compliance with all legal, regulatory, and contractual requirements in the tender process.
Identify and manage potential risks associated with tenders, offering solutions as required.