1. Stock Management:
• Monitor and maintain daily records of opening and closing stock levels to ensure accurate inventory management.
• Maintain and update a comprehensive Stock Register to track all stock movements, including incoming and outgoing products.
2. Billable Product Management:
• Raise indents for billable products based on inventory requirements and ensure timely procurement.
• Oversee the inward and outward movement of billable products, ensuring proper documentation for deliveries, returns, and transfers (including damage, expiry, or inter-branch transfers).
3. Inventory Management:
• Ensure proper stock levels of medications and supplies.
• Order pharmaceuticals and manage the medication inventory to avoid shortages or expired stock.
• Conduct regular stock audits to maintain accuracy and compliance.
4. Courier & Shipment Handling:
• Maintain an accurate Courier Register to document products received and sent via courier, ensuring proper handling and timely deliveries.
5. Clinical Products Management:
• Generate and manage Treatment Slips for clinical products, ensuring proper tracking and documentation for patient treatments.
6. Loan & Return Management:
• Maintain a Loan Register to track borrowed products, ensuring proper records are kept for any products lent to staff or patients.
7. Stockroom Maintenance:
• Ensure the Product Room remains clean, organized, and hygienic at all times to comply with health and safety standards.
8. ERP System Updates:
• Regularly update the ERP system with information on billable and clinical products on a weekly basis, ensuring all records are current and accurate
Additional Duties:
• Assist with stock audits and inventory reconciliation to ensure accurate records.
• Support the Pharmacy team in the preparation and handling of clinical products.
• Participate in improving pharmacy processes and inventory controls to ensure smooth operations.