1. HR Policy and Procedure Development
Develop, implement, and update HR policies and procedures to ensure compliance with legal requirements and organizational goals.
Ensure that all HR policies are effectively communicated to employees and that they are followed across the organization.
2. Recruitment and Staffing
Oversee the recruitment process, including creating job descriptions, posting job advertisements, and conducting interviews.
Coordinate with department heads to understand staffing needs and ensure timely hiring of employees.
Manage the onboarding process for new hires, ensuring a smooth transition into the company.
3. Employee Records Management
Maintain accurate and up-to-date employee records, including personal details, job history, compensation, and benefits.
Ensure compliance with data privacy regulations in the management of sensitive employee information.
4. Payroll Administration
Supervise payroll processing, ensuring accurate and timely payments to employees.
Manage deductions, bonuses, and other payroll-related calculations.
Ensure compliance with tax regulations and timely submission of necessary documentation.
5. Benefits Administration
Oversee employee benefits programs, including health insurance, retirement plans, and other employee perks.
Assist employees with benefits enrollment, changes, and queries.
Work with insurance providers and vendors to ensure competitive and cost-effective benefits packages.
6. Employee Relations and Support
Act as a liaison between employees and management, addressing employee concerns, grievances, and inquiries.
Help resolve conflicts and ensure a positive work environment.
Promote employee engagement initiatives and foster a healthy organizational culture.
7. Training and Development
Identify training needs and coordinate the development of employee skills.
Organize training sessions, workshops, and seminars to enhance employee performance and development.
Support career development and succession planning efforts across the organization.
8. Compliance and Legal Responsibilities
Stay updated on changes to labor laws and regulations, ensuring the organization remains compliant with all legal requirements.
Handle legal matters related to employment, including contracts, disputes, and workers' compensation claims.
Ensure timely filing and maintenance of necessary reports related to labor regulations and compliance.
9. Performance Management and Appraisal
Administer the performance appraisal process, helping managers set performance goals and providing guidance on assessments.
Ensure that performance evaluations are conducted in a timely manner and that feedback is provided constructively.
10. Administrative Support
Manage the day-to-day HR administrative functions, including office management and coordination with other departments.
Supervise HR team members and delegate tasks to ensure smooth HR operations.
Ensure proper handling of office supplies, equipment, and maintenance needs related to the HR department.
11. Health, Safety, and Well-being
Coordinate health and safety programs, ensuring compliance with workplace safety regulations.
Promote employee wellness programs and create initiatives that support employee well-being.
12. Reporting and Documentation
Prepare and maintain various HR reports for management, including headcount reports, turnover rates, and employee engagement statistics.
Keep track of key HR metrics to help inform decision-making and strategic planning.
13. Conflict Resolution and Grievances
Address employee complaints, grievances, and disciplinary issues promptly and professionally.
Mediate conflicts between employees or between employees and management, ensuring fair and impartial resolution.
14. HR Budgeting and Cost Control
Oversee the HR department budget, ensuring resources are allocated efficiently to meet HR goals and objectives.
Monitor HR-related expenditures and suggest cost-saving initiatives while maintaining service quality.