Office Coordinator

Graduate and above

Females Only

10:00 AM - 06:30 PM | 6 days working

Aadhar Card

Position Title: Executive Assistant (EA) to the Managing Director (MD)

Work Experience:

3-5 years as an assistant or secretary to the MD or senior executive of a company.
Preference for candidates who are adaptable and resourceful

Admin coordinators with steady experience may also apply.


Educational Qualification:

Graduate from a secretarial college or equivalent.


Key Skill Set:

Excellent follow-up skills: Mandatory.
Proficiency in MS Office, especially Excel and Word.
Strong command of English (spoken and written).
Familiarity with tools like Todoist for task management.
Shorthand knowledge (advantageous).
Exceptional multitasking and organization skills.


Salary Range:

15,000 - 35,000 per month, based on experience and suitability.


Additional Requirements:

Married, preferably with children.
Resides within 45 minutes of the office.
Stable work history, with no frequent job changes.
Honest, reliable, and ready to handle personal tasks.
Adaptability and problem-solving: Must quickly learn and handle new challenges.
Time management: Capable of effective multitasking and meeting deadlines.
Confidentiality: Discreetly handle sensitive information.
Reporting: Regular updates on task status and pending work.


Tasks and Responsibilities for the Role:

Scheduling and calendar management for the MD.
Handling phone calls, emails, and correspondence.
Managing accountability sheets, delegation sheets, and follow-ups.
Coordinating meetings (executive and operational}, preparing agendas, and taking
minutes.

Managing leave applications, accident reports, and employee/vendor records.
Tracking sales data, customer records, and enquiry capture.
Ensuring timely reporting and updates to the MD.