Admin Executive

1.Document Management

• Maintain files and records (both physical and digital) to ensure easy retrieval and proper organization.

• Assist in drafting, typing, and formatting documents such as memos, letters, reports, and presentations.

• Prepare and process various administrative forms, including expense reports and leave applications.

2. Scheduling and Calendar Management

• Schedule and manage appointments, meetings, and events.

• Coordinate calendars for executives or managers, including scheduling meetings and ensuring there are no conflicts.

• Arrange travel and accommodation for staff and management, if required.

3. Communication and Coordination

• Serve as a point of contact between different departments and external stakeholders.

• Handle incoming and outgoing communications (emails, phone calls, faxes).

• Draft and respond to correspondence on behalf of management.

4. Human Resource Support

• Assist with basic HR tasks such as onboarding new employees, maintaining personnel records, and organizing training sessions.

• Track attendance, manage leave requests, and handle timesheets.

5. Financial Administration

• Help with budgeting and managing office expenses.

• Process invoices and ensure proper filing for accounting purposes.

• Assist in preparing reports related to administrative costs, office supplies, etc.

6. Support to Senior Management

• Provide general administrative support to senior managers and executives.

• Help in preparing presentations, reports, and briefing materials for meetings.

7. Compliance and Record-Keeping

• Ensure that the office complies with health and safety regulations.

• Maintain legal documents, employee records, and other important paperwork, ensuring they are up-to-date and in compliance with relevant laws.

8. Customer Service

• Handle inquiries from clients, vendors, and customers with professionalism.

• Provide assistance to clients when needed, helping to maintain positive relationships.

9. Problem-Solving and Handling Ad-Hoc Tasks

• Address issues that may arise within the office or related to the administration of the office.

• Manage multiple tasks, ensuring deadlines are met.

Key Skills:

• Organization: Ability to prioritize tasks, manage schedules, and keep everything in order.

• Communication: Strong verbal and written communication skills are essential for interacting with colleagues, vendors, and clients.

• Time Management: Efficient at managing time and handling multiple tasks simultaneously.

• Attention to Detail: Ensuring accuracy in records, communications, and office management.

• Tech-Savvy: Comfortable with office software (MS Office, spreadsheets, email management tools), and possibly some knowledge of HR or accounting software.

Education and Qualifications:

• A bachelor's degree in business administration or a related field.

• Prior experience in administrative roles is often preferred.

• Knowledge of office management procedures and systems.

This role plays a critical part in ensuring the smooth day-to-day functioning of the office, providing essential support across different departments.

• It is a Full Time Recruiter / HR / Admin job for candidates with 0 - 6 months of experience.

More about this Admin Executive job

1. What is the eligibility criteria to apply for this Admin Executive job?
   Ans: The candidate should be Graduate and above and above with 0 - 6 months of experience of experience
2. How much salary can I expect for this job role?
   Ans: You can expect a salary of ₹10000 - ₹15000 per month that depends on your interview. It's a Full Time job in Pune.
3. How many working days are there for this Admin Executive job?
   Ans: This Admin Executive job will have 6 working days.
4. Are there any charges applicable while applying or joining this Admin Executive job?
   Ans: No, there is no fee applicable for applying this Admin Executive job and during the employment with the company, i.e., ECOMED SOLUTIONS.
5. Is it a work from home job?
   Ans: No, it’s not a work from home job and can't be done online.
6. How many openings are there for this Admin Executive role?
   Ans: There is an immediate opening of 1 Admin Executive at ECOMED SOLUTIONS
7. Who can apply for this job?
   Ans: Both Male and Female candidates can apply for this Recruiter / HR / Admin job.
8. What are the timings of this Admin Executive job?
   Ans: This Admin Executive job has 08:00 AM - 06:00 PM timing.