Human Resources:
1. Develop and implement HR policies and procedures to guide employee management activities, including employment, compensation, labour relations, benefits, and training.
2. Create and maintain a human resources system that meets the top management's information and decision-making requirements.
3. Manage end-to-end recruitment processes, including on boarding, promotions, transfers, and maintaining detailed employee records.
4. Oversee employee performance reviews, salary administration, and leave management, ensuring compliance and equity.
5. Administer benefits programs, such as pension plans, vacation, sick leave, and employee assistance.
6. Address inquiries regarding HR policies, procedures, and programs.
7. Prepare separation notices, conduct exit interviews, and analyse reasons behind employee turnover.
Administration:
8. Supervise day-to-day operations of the administrative department and staff members.
9. Ensure office supplies are adequately stocked, and equipment is well-maintained and operational.
10. Plan, schedule, and promote office events, including meetings, conferences, interviews, orientations, and training sessions.
11. Collaborate with the accounting and management teams to set budgets, monitor spending, and process payroll and other expenses.
12. Contract with external suppliers for services such as temporary staff, recruitment agencies, or relocation support.
13. Monitor employee efficiency and conduct weekly reviews to ensure optimal performance.
Reporting and Analysis:
14. Maintain and communicate accurate records, including hires, performance reviews, and employee statistics for government reporting.
15. Prepare reports and recommend measures to reduce absenteeism and turnover rates.
Requirements:
Education: Bachelor’s degree (preferred) in Business Administration, Human Resources, or related field.
Experience: Minimum of 4-5 years of experience in HR and administrative roles.
Skills:
- Strong understanding of HR policies, labor laws, and administrative processes.
- Excellent communication and interpersonal skills.
- Proficiency in managing payroll, budgets, and expense monitoring.
- Strong organizational and time-management abilities.
- Capability to handle sensitive and confidential information.