Invoice Processing:
1. Receive and review incoming invoices for accuracy and completeness.
2. Code and categorize invoices based on the appropriate accounts and cost centers.
3. Obtain necessary approvals for payment.
Payment Processing:
1. Prepare and process payments, including cheques, electronic transfers and wire transfers.
2. Ensure payments are made in compliance with payment terms and agreements.
3. Maintain accurate and up-to-date payment records.
Vendor and Creditor Relations:
1. Communicate with vendors and creditors regarding invoice discrepancies, payment inquiries and dispute resolutions.
2. Cultivate positive relationships with suppliers to foster cooperation and maintain favorable payment terms.
Expense Reimbursement:
1. Manage employee expense reports, verifying receipts and compliance with company policies.
2. Process and ensure timely reimbursement to employees.
Record-Keeping and Documentation:
1. Maintain organized and accessible records of all financial transactions.
2. Prepare and file tax-related documents, such as 1099 forms, when required.
Financial Reconciliation:
1. Reconcile accounts payable sub-ledgers with the general ledger to ensure accuracy.
2. Resolve discrepancies or issues as they arise.
Reporting:
1. Generate regular reports on accounts payable status, including outstanding liabilities and cash flow projections.
2. Assist in financial reporting and auditing processes.
Compliance and Documentation:
1. Ensure compliance with all relevant accounting principles and company policies.
2. Keep abreast of changes in financial regulations and standards.
Required Skill Sets:
1. Excellent time management, organizational and follow-up skills.
2. Broad exposure to Hospital Operations.
3. Excellent managerial, organizational, leadership and verbal/written communication skills.
4. Analytical and strategic thinker who can plan, organize, execute and report out ideas and results.
5. Very good at MS Office functions.