A back office executive manages and organizes a company's records and documents, and performs administrative tasks. They also work with other departments to ensure projects run smoothly.
Responsibilities
Data entry: Enter data accurately and precisely
Record management: Organize and manage company records and documents
Financial accounting: Create invoices, bills, receipts, and checks
Auditing: Audit accounts of debtors and suppliers
Communication: Communicate with vendors, suppliers, and front-office employees
Coordination: Coordinate with internal teams for streamlined workflow
Compliance: Ensure the organization adheres to laws, regulations, and internal policies
Skills
Attention to detail: Maintain the accuracy and punctuality of financial records, data entry, and other documentation
Multitasking: Handle a range of activities and tasks
Organizational skills: Prioritize, plan, and manage time effectively
Ability to work within a team: Work well under pressure
Other tasks
Assist in day-to-day administrative tasks
Ensure the confidentiality and security of sensitive information
Manage the schedules of key personnel and coordinate appointments and meetings
Support the team with document preparation