పర్సనల్ సెక్రటరీ

పోస్ట్ గ్రాడ్యుయేట్, అంత కంటే ఎక్కువ

All genders

11:00 AM - 08:00 PM | 6 days working

PAN Card, Aadhar Card, Bank Account

The Personal Secretary will be responsible for managing all aspects of the owner’s administrative tasks and schedules, ensuring effective communication, organization, and support. This role requires a high level of discretion, attention to detail, and the ability to proactively address tasks in a fast-paced environment. The ideal candidate should have exceptional time-management skills, be resourceful, and handle responsibilities with minimal supervision. This position requires a willingness to travel as needed and an open-minded approach to a dynamic work environment.

Key Responsibilities:

Appointment & Calendar Management:
Schedule, manage, and coordinate all appointments, meetings, and events on behalf of the owner.
Proactively address scheduling conflicts and prioritize tasks as necessary.
Ensure the owner is well-prepared for each engagement with timely reminders and relevant documentation.
Communication & Correspondence:
Act as the primary point of contact for internal and external communications, screening calls and emails, and managing responses.
Draft and edit documents, letters, and reports as required.
Maintain professionalism and confidentiality in all communications.
Travel Arrangements:
Organize and oversee all aspects of travel, including flight bookings, accommodation, and itinerary planning.
Prepare necessary travel documentation and ensure the owner has all required materials for each trip.
Willing to travel with the owner for various engagements as required.
File & Document Management:
Maintain an organized digital and physical filing system, ensuring all critical documents are accessible and up-to-date.
Handle confidential files and ensure secure storage of sensitive information.
Task Coordination & Follow-Up:
Monitor and follow up on all delegated tasks and projects, providing the owner with updates and ensuring deadlines are met.
Liaise with team members and other departments to gather information, reports, and feedback as needed.
Administrative Support:
Conduct research, prepare presentations, and compile data for the owner’s review.
Handle expense reports, invoices, and other administrative paperwork as required.
Event Planning & Coordination:
Assist in planning and coordinating company events, client meetings, and other important gatherings.
Manage invitations, RSVPs, and logistical arrangements for events.
Qualifications:

Bachelor’s degree or equivalent experience in business administration or a related field.
Minimum of 3-5 years of experience as a personal assistant, executive assistant, or in a similar role.
Excellent communication, organizational, and multitasking skills.
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with scheduling software.
Ability to maintain confidentiality, exercise discretion, and show sound judgment.
Proactive, self-motivated, and capable of working independently.
Willingness to travel as needed and a flexible, open-minded approach to work dynamics.
Key Competencies:

Strong time-management and prioritization skills.
Exceptional organizational skills with an eye for detail.
Discretion and trustworthiness in handling confidential information.
Ability to remain calm and efficient under pressure.