Profile:-Customer support executive(caller control)
Initiate the Call Professionally
Greet the caller with a polite and confident tone.
Clearly state your name, department, and purpose of the call.
Control the Flow of Conversation
Keep the conversation on track by asking relevant questions.
Avoid unnecessary diversions or long storytelling from callers.
Use Polite Interruption Techniques
Gently interrupt if the caller goes off-topic or becomes repetitive.
Use transitional phrases like:
“I understand, and to assist you better, may I ask…”
Handle Difficult or Talkative Callers
Maintain calm and professionalism with irate, rude, or overly talkative callers.
Use active listening and redirecting techniques to bring the conversation back on track.
Gather and Confirm Accurate Information
Ask clear, focused questions to collect required data.
Reconfirm key details to ensure no errors (e.g., name, contact number, availability, etc.).
Maintain a Confident and Courteous Tone
Sound polite, positive, and in control at all times.
Avoid sounding unsure, aggressive, or rushed.
Follow Script and Guidelines
Use pre-approved scripts when required but adapt naturally to caller responses.
Ensure compliance with company policies and tone of communication.
Close the Call Clearly and Professionally
Summarize important points or next steps.
Thank the caller and end the conversation positively.
Document Call Outcomes Accurately
Record call details in the system (e.g., CRM, ATS) immediately after the call.
Tag any follow-ups or action points as needed.
Time Management
Ensure calls are productive and within optimal duration.
Avoid prolonged conversations that impact daily targets.